(If you can’t see the rulers, click on the View Ruler button at the top of your right-hand scroll bar:) Keeping the text highlighted (or re-selecting All if you’ve accidentally clicked and lost the selection), move below the Ribbon to look at the r ulers in your top margin. This will have the effect of removing the line spaces between your paragraphs: Click on that option (and it will change to A dd Space After Paragraph). If you have automatic spaces between paragraphs, one of the two bottom options will read Remove Space Before/After Paragraph. Once the text is all highlighted, making sure you don’t click on the text (which will deselect it), staying in the Home tab, go to the Paragraph section in the middle of the ribbon and click on the Line Spacing button, which looks like this: Click on this and your whole text will be highlighted: Once you’ve clicked on Select, you will get a choice of options which includes Select All. This is best done by going to the Home tab, then going to the Edit area on the right and clicking on Select: To remove the spaces, first of all you need to highlight all of the text where you’re going to change the format. Here’s what a document with automatic line spacing between paragraphs looks like:
#INDENTING PARAGRAPHS WITH SPACES MANUAL#
The formatting for these requires that a manual line space is added between paragraphs, but my version of Word adds these automatic spaces as a default, so I have to take them out. To mention a rather obscure reason, I produce transcriptions to accompany a client’s YouTube videos. There are many reasons to remove automatic spacing between paragraphs.
#INDENTING PARAGRAPHS WITH SPACES HOW TO#
How to remove automatic spacing between paragraphs Note that although they all look a little different, this works for Word 2007, Word 2010 and Word 2013 for PC. But what you’ll find here is a quick guide to changing your paragraph format from spaces between paragraphs to indented paragraphs (and vice versa). This article draws on two that I’ve already published, so for more detail, you might want to look at my posts on The Line Space Button and Indents and Margins. She had a document where the paragraphs had an automatic line space between them, and no indent (because I’d produced the document and that’s how I like to lay out paragraphs), and she wanted to change it to have no line space between paragraphs, and the first line of the paragraph indented. If you wish to create an indent affecting lines in a single paragraph, with an insertion point made in the text, from the Text menu, select Insert>Tabs and Spaces>Indent To Here to set an indent up to that point.I’ve written this post because one of my clients just asked me how to do exactly this. The right indent tab will ignore formatting set by the Frame Text Ruler and will set an indent on the right-hand edge of the text frame. To add an individual or one-off right indent tab, with an insertion point made in the text, from the Text menu, select Insert>Tabs and Spaces>Right Indent Tab (or press the -tab keys). To precisely adjust indent settings using numerical values, open the Paragraph panel and adjust the indents from the Spacing section.The text ruler will appear when an insertion point is made in the text. From the View menu, ensure that Show Text Ruler is checked.From the context toolbar, ensure that Frame Text Ruler is switched on.The Right indent (C) is set in relation to the object's right margin (or text frame edge if the margin is not set).
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